Renewing Your Philippine Passport in Layman’s Term

Renewing your expired Philippine passport can be quite a headache, and considering the fact that personal appearance is strictly required during the process, you would not want to miss out on any required documents/money that will oblige you to make multiple trips to the DFA office instead of just one.

There are tons of unnecessarily complex information available on the internet to guide you in this process, but in this article I’ll try to give you a guide that is as short, concise, and quick & easy to understand as possible (and also with only a few links). I’m gonna break down the entire process into 3 to spare you from info overload hehe. You can also print this out to serve as your checklist.


I. The Requirements. First off, we need to understand the requirements. Prepare all of the requirements prior to your appointment (step II below). For all requirements, bring the original and have one copy each for yourself and another to be submitted to DFA upon your appointment.

  • Personal appearance
  • Confirmed appointment
  • Passport Fee – fees constantly change, check here for updates
    • Regular Processing (20 working days): P950.00
    • Express Processing (10 working days): P1,200.00
    • Bring an additional P150.00 for the delivery of your passport
  • No need to submit a passport size photo, since your photo will be taken onsite at the DFA office. Important note: When DFA does take your picture, please make sure you check your photo if it is correctly taken – meaning, your whole face must be there, and the background must not have any other person in it. When I renewed my passport, I had to take another half day leave from work and go back to DFA Aseana office just to have my photo re-taken because the blue backdrop somehow was misaligned when they took my photo, showing other applicants in the background. Be vigilant and check your photo yourself. Don’t be too confident that your photographer will correctly take your photo. Just, don’t.
  • Most recent expiring or expired original passport, with photocopy of first & last page
  • NSO Birth Certificate – required for those renewing older passport types (Green, Brown, Machine Readable [MRP]), NSO birth certificate is not required for those who are renewing the latest E-passport. I’ve previously written an article on how to get your NSO birth certificate the fastest way here.
  • Valid picture ID, at least one of the following. Just to reiterate, your ID must be valid.
Government IDs Non-gov’t IDs
Digitized SSS ID
Driver’s License
GSIS E-card
Digitized BIR ID
Senior Citizen’s ID
College ID
Alumni Card
Employment ID
  • Supporting documents to prove identity, at least three of the following

Voter’s ID, NBI Clearance, Police Clearance, or Barangay Clearance
NSO Marriage Contract
Land Title
Seaman’s Book
Elementary or High School Form 137 or Transcript of Records with readable dry seal
Government Service Record
Old documents issued at least one year prior to date of application showing correct name, date & place of birth, picture & signature of applicant such as the following:
NSO Birth Certificate of child / children
SSS-E1 Form or Microfilmed Copy of SSS-E1 Form
Income Tax Return
Voter’s Certification & Voter’s Registration Record (with receipt)
Community Tax Certificate

II. Set an Appointment with the Dept. of Foreign Affairs (DFA). Those in provinces can apply at their nearest Regional Consular Office or during Mobile Passport Service (MPS). There are two ways to set an appointment. Please know that setting an appointment is free of charge.

  • Via the DFA Website
    • Once in the website, select your DFA branch of choice and fill in the application form completely. Select your appointment date & time of choice. Submit form.
    • Check your email for your reference number and a link to print your application form. Download and print the form with the appointment reference numbers. Bring this with you as proof of your appointment.
  • Via the DFA Appointment Hotline
    • Call (02)737-1000 and provide the details asked by the customer service representative, including your preferred appointment location and schedule. You will then be given a print code over the phone.
    • Go to to print your application form using the Print Code given by the Customer Care Officer. Bring this with you as proof of your appointment.

III. Proceed to your chosen DFA office on your appointment schedule

  • Present your printed form to the security guard or Appointment Counter.
  • Get your queue number and wait for your queue number to appear on the monitor indicating the window number.
  • After processing, pay the applicable passport processing fees (see passport fees in the requirements section above).
  • After payment, proceed to the Encoding Section for data capturing. Your photo, personal details, and biometrics will be taken in this step. Ensure that you double check that your photo and details are correctly taken/encoded to avoid having to go back to the DFA office for re-taking of your photo/details.
  • Once above steps are completed, below are your options in claiming your new passport:
    a) Claim at the DFA consular office where you filed your application.
    b) Have it delivered by courier to your home. If availing of the delivery, proceed to the Delivery Counter to pay for the delivery fee (P150.00).

If you wish to be spared from the burden of lodging your own application (which is already easy you can already do it on your own), you can also choose to contact your favorite travel agency to help you in the process, but for a fee. If you do so, you’ll just provide them all the requirements, and they’ll be the one to set you an appointment and claim your passport for you. If your agency is notoriously good, you can even choose a better schedule and skip the lines.

If in case you are looking at applying for a NEW passport, the process is the same as above. The only difference is the additional requirements for new passport applicants – click here for the comprehensive and pretty straightforward list of requirements (includes additional requirements for minors, married women, dual citizens, and other cases).

If you need to replace a lost passport, the process will be the same as applying for a NEW passport – just add below additional requirements:

  • Notarized Affidavit of Loss – with detailed explanation on when, where and how passport got lost.
  • Police Report – if the lost passport is still valid.
  • Photocopy of first page of lost passport (if available).

Next step: Plan your much awaited trip abroad! Having trouble finding the best fare? Click here for my guide in finding the cheapest airfare.

*I have summarized and restructured the information found in this article from the DFA site to help us better understand the content, however, information found in the DFA site may change from time to time.

Hope this helps,


Do you have tried and tested tips on renewing your Philippine passport? Feel free to Share Your Story, comment, share your tips, or ask a question. Please also like me on Facebook and Twitter! Thank you!